Club teams using WrestlingIQ probably know that it’s easy to collect information as parents register, but it hasn’t necessarily been easy to actually pull that information out of the system. Released a few moments ago are some updates to help rectify that situation.
New – Registration Q&A Report
Run this report to see all of the answers typed in during your registration process. The report is broken down by wrestlers, parents, and coaches.
This report goes deep on giving you all the information you need, but because some of the question titles are long it can be a bit hard to read on the WrestlingIQ reporting UI. For advanced report runners, I’d recommend downloading the CSV file from this report so you can manipulate the data as much as you want.
Updated – Paid Session Accounting Report
The paid session accounting report displays data based at a per invoice level. Meaning that if a parent registers two kids at the same time, this report would only show one row since there was only one payment made.
The first two columns of the paid session accounting report now contain the # of wrestlers registered and the names of the wrestlers registered. Hopefully this helps you understand exactly who has signed up for your sessions, at a parent and a wrestler level.
Updated – Total registrations now shown on paid session page
If you go to your paid sessions as a coach or admin, and then click the paid session, you see who’s in good standing and who owes payment.
On the far left you’ll also see the total count of all wrestlers registered to the session (regardless of whether they are good standing or overdue). This should provide a quick way to see your registration count, if you have capacity caps due to facilities or anything like that.
The goal of WrestlingIQ is to give you the tools to keep your wrestling team organized. WrestlingIQ helps by giving teams every tool they need to run a team effectively: video review, team messaging, shared calendar, practice planning, websites, registration, payments, etc etc.
Online registrations and payments have worked well so far for club teams who use WrestlingIQ to run their sessions and camps. However, there are other payment related items that do not fall into the bucket of registration. Maybe you sell gear at practice, have fees related to missing volunteer hours, or want to collect a donation from a community sponsor.
As of a few hours ago, WrestlingIQ can now handle generic payments in the form of Invoices. Here’s what it looks like to create an invoice:
Once you create an invoice, it gets emailed to the parent in question. The email contains a link to a payment page where they can enter their card or pay via ACH. Once paid, the invoice will get updated inside WrestlingIQ, money goes straight to your bank account, and a receipt is automatically generated and sent. Invoices are now available to any team using WrestlingIQ with payments enabled.
With many club teams, it’s important to fundraise from the community. In fact, many club teams exist because of a few large private, or business, sponsors.
An often underutilized source of potential extra donations is the people who sign up and come to your practices year after year. They may not have as much money to give as the larger donors, but often they are willing to chip in a few extra dollars if they can.
As of today, I’m offering a new feature I’m calling Donation Assistant. During registration, right before your parents finish paying for their kids registration they’ll automatically be asked if they want to add a donation.
You don’t have to do anything, and clicking one of those donation amounts automatically adds it to their total. My hope is this gives your parents a time to chip in a few extra bucks, without you as a coach or admin feeling anxious making a difficult ask in person.
If you want this enabled on your account today, please email me at firstname.lastname@example.org so I can enable it for your club team.
You, as a coach or admin, can now create any number of scholarship codes that apply a specific percent discount to someone registering their kid for an upcoming session.
This should be useful for handing out discounts to parents who need a financial break, or other common situations. Coaches kids, for example, often get free registration as a recognition of the volunteer time they put into the club. If you were to create a 100% off scholarship code, your coaches can now register their kids through the same process as other parents (meaning the info / signed documents stay organized in WrestlingIQ) and still get that discount so they can register for free.
Here are a couple screenshots of what this looks like for a parent registering their kid with a scholarship code:
I’ve been hard at work making the online payment system & registration better for club teams. In particular, I’ve heard that a lot of club teams like to include an option for parents to pay monthly over a season rather than upfront. Or you may want to have a ‘new’ member price vs a ‘returning’ member price.
WrestlingIQ can now handles all of these cases. You as a coach or admin define when and how you want to collect payment and WrestlingIQ handles the rest. If you restrict your payments to credit/debit cards, WrestlingIQ will also automatically charge your registrants on the specified day – no more manual invoicing needed.
After spending the winter months making WrestlingIQ useful for club teams, it’s time to add some polish. Special thanks to Justin and Andy for all their time and support.
Automatic Emails Upon Parent Registration
When you create, or edit, a paid session you now have the option to add a ‘Welcome Email’. If you enter text into this section, parents will automatically get this emailed to them after they have registered their kid for a specific session with your wrestling club.
Hyperlinks In Calendar Events
The other small update today is the ability to add hyperlinks and styling to the notes section of an event.
You should expect more emails like this from me. I haven’t done a good job of this so far, but I expect to send an email to everyone who wants it every time I release new features within WrestlingIQ. So, you should see a few more of these emails, but what are the next features I plan to build?
My focus for the spring and summer is going to be….
Ensure all club team using WrestlingIQ are successful.
Upgrades to the messaging portion of WrestlingIQ (special thanks to Sean and Anthony for helping with this).
Calendar export to popular systems such as Google Calendar, Outlook, etc
Time will tell how quickly these things get built, but I’ll be here every week working towards making those a reality. Stay tuned!
This past summer I’ve been focused on making WrestlingIQ useful for club wrestling teams, particularly in regards to club registration, custom registration questions, flexible payments, paperless legal documents, and a team calendar.
You can see all of these in action in this video:
Become a Founding Club Team
I’ve been developing the above functionality with a few club coaches I know personally, who are now using it for their fall session.
I’m looking for a select few club coaches to become early users of WrestlingIQ for their club team.
What you should expect as an early club team on WrestlingIQ:
I will personally help get your entire team onboard. WrestlingIQ is a small business (meaning it’s just me coding, selling, answering emails, etc). I’m intensely interested in making your club team successful.
You will have my phone number to text or call if major issues arise.
I will be asking you for feedback and guidance on future product features. With this inner circle of club teams, I’m hoping to continue to make WrestlingIQ the best product for managing your club wrestling team.
If you need a website for your club team, I will help you design and deploy it.
Guaranteed pricing, even if I raise prices in the future. There are two options currently for founding team members:
$50 / month with parents paying a $1 fee per registration.
$99 / month with parents paying no fees.
What you should not expect as an early club team on WrestlingIQ:
Every feature you’ve ever dreamed of already complete. If you are looking for something that can do everything under the sun for any type of sports team, check out older solutions like SportsEngine. Part of the reason I’m doing these founding team slots is to get the feedback I need to make WrestlingIQ the best tool for club wrestling coaches it can be.