Invoices now available

The goal of WrestlingIQ is to give you the tools to keep your wrestling team organized. WrestlingIQ helps by giving teams every tool they need to run a team effectively: video review, team messaging, shared calendar, practice planning, websites, registration, payments, etc etc.

Online registrations and payments have worked well so far for club teams who use WrestlingIQ to run their sessions and camps. However, there are other payment related items that do not fall into the bucket of registration. Maybe you sell gear at practice, have fees related to missing volunteer hours, or want to collect a donation from a community sponsor.

As of a few hours ago, WrestlingIQ can now handle generic payments in the form of Invoices. Here’s what it looks like to create an invoice:

Invoice create page

Once you create an invoice, it gets emailed to the parent in question. The email contains a link to a payment page where they can enter their card or pay via ACH. Once paid, the invoice will get updated inside WrestlingIQ, money goes straight to your bank account, and a receipt is automatically generated and sent. Invoices are now available to any team using WrestlingIQ with payments enabled.

Invoice payment page

Interested in using WrestlingIQ for your team, go to https://www.wrestlingiq.com to get started!

Introducing Donation Assistant

With many club teams, it’s important to fundraise from the community. In fact, many club teams exist because of a few large private, or business, sponsors.

An often underutilized source of potential extra donations is the people who sign up and come to your practices year after year. They may not have as much money to give as the larger donors, but often they are willing to chip in a few extra dollars if they can.

As of today, I’m offering a new feature I’m calling Donation Assistant. During registration, right before your parents finish paying for their kids registration they’ll automatically be asked if they want to add a donation.

Donation Assistant on a desktop computer
Donation Assistant on a phone

You don’t have to do anything, and clicking one of those donation amounts automatically adds it to their total. My hope is this gives your parents a time to chip in a few extra bucks, without you as a coach or admin feeling anxious making a difficult ask in person.

If you want this enabled on your account today, please email me at matt@wrestlingiq.com so I can enable it for your club team.

Scholarship codes now available

You, as a coach or admin, can now create any number of scholarship codes that apply a specific percent discount to someone registering their kid for an upcoming session.

This should be useful for handing out discounts to parents who need a financial break, or other common situations. Coaches kids, for example, often get free registration as a recognition of the volunteer time they put into the club. If you were to create a 100% off scholarship code, your coaches can now register their kids through the same process as other parents (meaning the info / signed documents stay organized in WrestlingIQ) and still get that discount so they can register for free.

Here are a couple screenshots of what this looks like for a parent registering their kid with a scholarship code:

A smart message group for your paid sessions

For any future session you setup in WrestlingIQ, a new smart message group will be setup so you as a coach or admin can easily message everyone registered for that session.

After you create a session, you will see the group in the messages section of WrestlingIQ. That group will automatically add parents (and wrestlers) to the group when a parent successfully registers them for that particular session.

You can still create any number of groups or direct messages, but hopefully this feature will save you a little time when you want to send a message to only parents registered for a particular session.

Introducing payment options for club team registrations (including monthly or installment plans)

I’ve been hard at work making the online payment system & registration better for club teams. In particular, I’ve heard that a lot of club teams like to include an option for parents to pay monthly over a season rather than upfront. Or you may want to have a ‘new’ member price vs a ‘returning’ member price.

WrestlingIQ can now handles all of these cases. You as a coach or admin define when and how you want to collect payment and WrestlingIQ handles the rest. If you restrict your payments to credit/debit cards, WrestlingIQ will also automatically charge your registrants on the specified day – no more manual invoicing needed.

Here’s a quick video overview: