Customizable, online registration forms for your wrestling team

WrestlingIQ has always had customizable registration forms; however, getting those registration questions setup in the past required emailing me to get those questions setup.

As of today it’s possible for you, as a coach or admin, to add, edit, or change the questions your club requires parents/wrestlers to fill out, when they register for each season.

Question types include address, email, date, phone number, text, drop down, checkbox (multi select), yes/no (with optional additional info), and photo questions.

preview of registration question builder

The WrestlingIQ iOS app is ready for beta (coaches only)

Hello everyone! Just a quick note that the WrestlingIQ iOS app is ready for beta testing.

The requirements for becoming a beta tester are:

  • Must have an iPhone, iPad, or iPod Touch running iOS 12 or later.
  • You must be a coach of a team using WrestlingIQ. Sorry parents and wrestlers, you are up next!
  • I cannot guarantee that the app is stable or 100% complete, hence the beta. It may have unexpected issues or not perform well. If it sounds fun to give feedback and bang around on the app to proactively find issues you will be great as a beta tester!

By far the most exciting part of the iOS app is the ability to record stats and video at the same time, similar to other wrestling software on the market. That feature is available offline so that you can record in any environment, then upload your videos later when back on WiFi.

If you are a coach interested in testing out the app, please send me an email so I can invite you to download the beta app through Apple’s TestFlight service.

Roster management for wrestling teams now available

As of a few minutes ago, it is now possible to create and manage multiple rosters in your WrestlingIQ account.

Jump to you Roster -> Wrestlers and you’ll see a brand new drop down at the top. Use that to filter your roster page to specific rosters or click ‘Add new roster…’ to create a new one.

The roster creation and editing screen is fairly simple. Select all the wrestlers on the roster then tap ‘Save’ at the bottom.

Filtering by rosters with attendance tracking

One of the major benefits of having rosters is to make attendance tracking easier. Maybe you all go to the same practice, but you have coaches who take roster for their respective teams. Before you had to scroll through everyone on the roster to take attendance, now you can select your roster at the top, and the attendance list will shrink to only those wrestlers.

The practice attendance report and the roster report have both been updated to allow you to filter the data down to individual rosters as well.

Hope everyone had a delicious and happy Thanksgiving!

Messaging email magic and a parent deactivation

I managed to put my head down and add two minor features again today. Minor, but probably useful as you jump into this new season!

Replying to emails now magically replies to the message in WrestlingIQ

Before today, if you received an email from WrestlingIQ notifying you of a new message, you had to open WrestlingIQ to reply to that message. WrestlingIQ now allows you to reply to any ‘new message’ email and it will magically show up in the messaging thread.

Replying directly to an email…
… puts that reply directly into the group!

Note: If you are replying to an email from a group you do not have permission to send messages to, the reply will create a new direct message between you and whoever originally sent the message (in most cases a coach or admin).

I recommend that you login to the WrestlingIQ website on your phone (it works great in mobile browsers!), but I hope the above will be helpful to ensure all the messages get scooped up into one place.

Parent deactivation

With a new high school season upon us, a little cleanup is probably necessary. As a coach or admin, if you click on a parent you will see a deactivation link in the top left:

Clicking that will remove the parent from all messaging groups (although it will not delete old messages sent by that parent in the group, or any direct messages). The parent will now be locked out of WrestlingIQ for your team.

Messaging updates & a sneak peak

A few minor updates and a little sneak preview into the upcoming WrestlingIQ iOS app!

Messaging Updates

Email Notifications Changed

As of today email notifications for new messages have a new layout. Instead of having to scroll all the way to the bottom to see the new message, the latest message will appear right at the top of the email, with older messages further down.

Lots of people brought this to my attention as a less than ideal experience – apologies for that and do let me know if the new format is better.

Expanded Messaging Box

When typing a message into WrestlingIQ that’s longer than a couple sentences, it can be quite hard to read what you’ve typed in. There is now a little button in the bottom right corner of the messaging box that let’s you expand the textarea.

Message Archiving

If you are a coach or an admin, on the top right hand corner of the chat view is now a little … menu that exposes a drop down allowing you to take a few actions.

Don’t worry, it will prompt you first to confirm deletion after you click this button.

Added today is the ability to archive all messages in a group, which will be useful for those of you hoping to do some cleanup before this season really gets under way.

Text Message Notifications

A friendly reminder that text message notifications are available for all parents, wrestlers, and coaches who want that, in addition to email notifications. If you want to set notifications for yourself please go to your notification settings and add your phone number.

iOS Sneak Peak

I have been working hard on bringing WrestlingIQ to iOS with a particular emphasis on being able to record stats and video on any iOS device running iOS12 and later. I don’t have a firm release date yet, but here are a few sneak peaks of my work in progress (please excuse the view of my desk… pretend it’s your local wrestling tournament 😂)

Reporting & Export Upgrades

Club teams using WrestlingIQ probably know that it’s easy to collect information as parents register, but it hasn’t necessarily been easy to actually pull that information out of the system. Released a few moments ago are some updates to help rectify that situation.

New – Registration Q&A Report

Run this report to see all of the answers typed in during your registration process. The report is broken down by wrestlers, parents, and coaches.

This report goes deep on giving you all the information you need, but because some of the question titles are long it can be a bit hard to read on the WrestlingIQ reporting UI. For advanced report runners, I’d recommend downloading the CSV file from this report so you can manipulate the data as much as you want.

Updated – Paid Session Accounting Report

The paid session accounting report displays data based at a per invoice level. Meaning that if a parent registers two kids at the same time, this report would only show one row since there was only one payment made.

The first two columns of the paid session accounting report now contain the # of wrestlers registered and the names of the wrestlers registered. Hopefully this helps you understand exactly who has signed up for your sessions, at a parent and a wrestler level.

Updated – Total registrations now shown on paid session page

If you go to your paid sessions as a coach or admin, and then click the paid session, you see who’s in good standing and who owes payment.

On the far left you’ll also see the total count of all wrestlers registered to the session (regardless of whether they are good standing or overdue). This should provide a quick way to see your registration count, if you have capacity caps due to facilities or anything like that.

Invoices now available

The goal of WrestlingIQ is to give you the tools to keep your wrestling team organized. WrestlingIQ helps by giving teams every tool they need to run a team effectively: video review, team messaging, shared calendar, practice planning, websites, registration, payments, etc etc.

Online registrations and payments have worked well so far for club teams who use WrestlingIQ to run their sessions and camps. However, there are other payment related items that do not fall into the bucket of registration. Maybe you sell gear at practice, have fees related to missing volunteer hours, or want to collect a donation from a community sponsor.

As of a few hours ago, WrestlingIQ can now handle generic payments in the form of Invoices. Here’s what it looks like to create an invoice:

Invoice create page

Once you create an invoice, it gets emailed to the parent in question. The email contains a link to a payment page where they can enter their card or pay via ACH. Once paid, the invoice will get updated inside WrestlingIQ, money goes straight to your bank account, and a receipt is automatically generated and sent. Invoices are now available to any team using WrestlingIQ with payments enabled.

Invoice payment page

Interested in using WrestlingIQ for your team, go to https://www.wrestlingiq.com to get started!

Introducing Donation Assistant

With many club teams, it’s important to fundraise from the community. In fact, many club teams exist because of a few large private, or business, sponsors.

An often underutilized source of potential extra donations is the people who sign up and come to your practices year after year. They may not have as much money to give as the larger donors, but often they are willing to chip in a few extra dollars if they can.

As of today, I’m offering a new feature I’m calling Donation Assistant. During registration, right before your parents finish paying for their kids registration they’ll automatically be asked if they want to add a donation.

Donation Assistant on a desktop computer
Donation Assistant on a phone

You don’t have to do anything, and clicking one of those donation amounts automatically adds it to their total. My hope is this gives your parents a time to chip in a few extra bucks, without you as a coach or admin feeling anxious making a difficult ask in person.

If you want this enabled on your account today, please email me at matt@wrestlingiq.com so I can enable it for your club team.

Scholarship codes now available

You, as a coach or admin, can now create any number of scholarship codes that apply a specific percent discount to someone registering their kid for an upcoming session.

This should be useful for handing out discounts to parents who need a financial break, or other common situations. Coaches kids, for example, often get free registration as a recognition of the volunteer time they put into the club. If you were to create a 100% off scholarship code, your coaches can now register their kids through the same process as other parents (meaning the info / signed documents stay organized in WrestlingIQ) and still get that discount so they can register for free.

Here are a couple screenshots of what this looks like for a parent registering their kid with a scholarship code: