Categories
New Features Release Notes

Sending branded emails through WrestlingIQ

WrestlingIQ will now send emails branded like your team/club, instead of with WrestlingIQ branding. Thankfully, I’ve also managed to remove my own face from the support@wrestlingiq.com address – you won’t have to look at my mean mug any longer!

Here are a couple examples of how the emails look now. They have a neutral design, pull in your brand color for buttons (in place of the green shown below), and will present your team name as the from name (e.g. Your Club via WrestlingIQ).

Messaging emails, either from the messaging function or video review, are minimized even further to make it easy to read.

Message with attachment

The receipt email has undergone significant changes, pulling receipt/transaction information into the email body as well as allowing for a PDF download. WrestlingIQ now allows for custom receipt footers, which can be useful for tax purposes or disclaimer text.

Feel free to reach out to support@wrestlingiq.com if you would like a custom footer or branding configured for your team.

Categories
Attendance Club Teams Demo Payments Release Notes

Managing USA Wrestling information for your team, barcode scanners and more

A new version of WrestlingIQ is out today that gives teams enhanced tracking of their USA Wrestling membership information, allows you to use barcode scanners with the WrestlingIQ Kiosk, and several design tweaks to make registration easier.

Collecting USA Wrestling information at wrestling time

WrestlingIQ lets you fully configure the information collected when people sign up for one of your sessions; however, USA Wrestling information has now been given detailed treatment in the registration flow that is designed to help new registrants understand why they need a USAW card, how to purchase it, and lets them enter it in a structured way so you can easily export that info for verification with USA Wrestling.

Once you have turned on the USA Wrestling info collection in settings, registrants will be presented with a screen like this:

USA Wrestling Information and Form Entry
An active USAW Card

Best of all, once your wrestlers have added their USAW information to the screen, you’ll be able to check them in with a barcode scanner at the door.

Barcode scanner for the WrestlingIQ Kiosk, WrestlingIQ ID cards, and USAW scanning

The WrestlingIQ Kiosk is designed to be placed at the front door to your facility and can be run on any phone, tablet or computer.

As of today, you can now use a barcode scanner to scan the new WrestlingIQ ID cards that get digitally sent to each registrant without needing to type anything. If USAW information is also added to the wrestlers profile, you can also scan USAW cards with the barcode scanner to check wrestlers in quickly.

Here’s a quick video of the kiosk running on an iPad using an Inateck barcode scanner. See here for detailed scanner recommendations and setup information.

Refresh of how registration works, better handling for families, and some UI updates

The registration flow has received some updates today.

  • Date of birth is now required instead of age when signing up a wrestler. Parents/wrestlers will be prompted to fill the date of birth out the next time they register for a session.
  • Basic info (academic class, weight, date of birth) is presented for verification on subsequent registrations so your data stays up to date.
  • The wrestler profile page now shows USAW information and has been redesigned for a clean new look.
  • You now pick which wrestlers will be signing up for the event you are registering for towards the beginning of the process, rather than the very end. This will cut down on extra data entry for families that had more than one child enrolled.
  • The USAW information collector is now in the registration flow (see above) if you have it setup for your team.
  • The UI has been touched up to look a little nicer and now includes the session you are registering for at the very top.
  • A recaptcha fallback challenge has been added in case the invisible bot stopper blocks you.
An example of a WrestlingIQ ID Card
The new wrestler profile design
The new design for ‘other’ event types
Example of registration flow, with session name at the top.
Categories
Club Teams New Features Release Notes

Customizable, online registration forms for your wrestling team

WrestlingIQ has always had customizable registration forms; however, getting those registration questions setup in the past required emailing me to get those questions setup.

As of today it’s possible for you, as a coach or admin, to add, edit, or change the questions your club requires parents/wrestlers to fill out, when they register for each season.

Question types include address, email, date, phone number, text, drop down, checkbox (multi select), yes/no (with optional additional info), and photo questions.

preview of registration question builder
Categories
Calendar New Features Release Notes

Subscribe to your wrestling team’s calendar with Google Calendar, Outlook, Apple Calendar and more

It is now possible to sync your team’s WrestlingIQ calendar with your existing calendar, regardless of what calendaring app you use personally.

Full details on how you can set this up can be found here.

Categories
iOS New Features Release Notes

The WrestlingIQ iOS app is ready for beta (coaches only)

Hello everyone! Just a quick note that the WrestlingIQ iOS app is ready for beta testing.

The requirements for becoming a beta tester are:

  • Must have an iPhone, iPad, or iPod Touch running iOS 12 or later.
  • You must be a coach of a team using WrestlingIQ. Sorry parents and wrestlers, you are up next!
  • I cannot guarantee that the app is stable or 100% complete, hence the beta. It may have unexpected issues or not perform well. If it sounds fun to give feedback and bang around on the app to proactively find issues you will be great as a beta tester!

By far the most exciting part of the iOS app is the ability to record stats and video at the same time, similar to other wrestling software on the market. That feature is available offline so that you can record in any environment, then upload your videos later when back on WiFi.

If you are a coach interested in testing out the app, please send me an email so I can invite you to download the beta app through Apple’s TestFlight service.

Categories
Attendance Release Notes Reports

Roster management for wrestling teams now available

As of a few minutes ago, it is now possible to create and manage multiple rosters in your WrestlingIQ account.

Jump to you Roster -> Wrestlers and you’ll see a brand new drop down at the top. Use that to filter your roster page to specific rosters or click ‘Add new roster…’ to create a new one.

The roster creation and editing screen is fairly simple. Select all the wrestlers on the roster then tap ‘Save’ at the bottom.

Filtering by rosters with attendance tracking

One of the major benefits of having rosters is to make attendance tracking easier. Maybe you all go to the same practice, but you have coaches who take roster for their respective teams. Before you had to scroll through everyone on the roster to take attendance, now you can select your roster at the top, and the attendance list will shrink to only those wrestlers.

The practice attendance report and the roster report have both been updated to allow you to filter the data down to individual rosters as well.

Hope everyone had a delicious and happy Thanksgiving!

Categories
Messaging New Features Release Notes

Messaging email magic and a parent deactivation

I managed to put my head down and add two minor features again today. Minor, but probably useful as you jump into this new season!

Replying to emails now magically replies to the message in WrestlingIQ

Before today, if you received an email from WrestlingIQ notifying you of a new message, you had to open WrestlingIQ to reply to that message. WrestlingIQ now allows you to reply to any ‘new message’ email and it will magically show up in the messaging thread.

Replying directly to an email…
… puts that reply directly into the group!

Note: If you are replying to an email from a group you do not have permission to send messages to, the reply will create a new direct message between you and whoever originally sent the message (in most cases a coach or admin).

I recommend that you login to the WrestlingIQ website on your phone (it works great in mobile browsers!), but I hope the above will be helpful to ensure all the messages get scooped up into one place.

Parent deactivation

With a new high school season upon us, a little cleanup is probably necessary. As a coach or admin, if you click on a parent you will see a deactivation link in the top left:

Clicking that will remove the parent from all messaging groups (although it will not delete old messages sent by that parent in the group, or any direct messages). The parent will now be locked out of WrestlingIQ for your team.

Categories
Messaging New Features Release Notes

Messaging updates & a sneak peak

A few minor updates and a little sneak preview into the upcoming WrestlingIQ iOS app!

Messaging Updates

Email Notifications Changed

As of today email notifications for new messages have a new layout. Instead of having to scroll all the way to the bottom to see the new message, the latest message will appear right at the top of the email, with older messages further down.

Lots of people brought this to my attention as a less than ideal experience – apologies for that and do let me know if the new format is better.

Expanded Messaging Box

When typing a message into WrestlingIQ that’s longer than a couple sentences, it can be quite hard to read what you’ve typed in. There is now a little button in the bottom right corner of the messaging box that let’s you expand the textarea.

Message Archiving

If you are a coach or an admin, on the top right hand corner of the chat view is now a little … menu that exposes a drop down allowing you to take a few actions.

Don’t worry, it will prompt you first to confirm deletion after you click this button.

Added today is the ability to archive all messages in a group, which will be useful for those of you hoping to do some cleanup before this season really gets under way.

Text Message Notifications

A friendly reminder that text message notifications are available for all parents, wrestlers, and coaches who want that, in addition to email notifications. If you want to set notifications for yourself please go to your notification settings and add your phone number.

iOS Sneak Peak

I have been working hard on bringing WrestlingIQ to iOS with a particular emphasis on being able to record stats and video on any iOS device running iOS12 and later. I don’t have a firm release date yet, but here are a few sneak peaks of my work in progress (please excuse the view of my desk… pretend it’s your local wrestling tournament 😂)

Categories
Club Teams New Features Release Notes Reports

Reporting & Export Upgrades

Club teams using WrestlingIQ probably know that it’s easy to collect information as parents register, but it hasn’t necessarily been easy to actually pull that information out of the system. Released a few moments ago are some updates to help rectify that situation.

New – Registration Q&A Report

Run this report to see all of the answers typed in during your registration process. The report is broken down by wrestlers, parents, and coaches.

This report goes deep on giving you all the information you need, but because some of the question titles are long it can be a bit hard to read on the WrestlingIQ reporting UI. For advanced report runners, I’d recommend downloading the CSV file from this report so you can manipulate the data as much as you want.

Updated – Paid Session Accounting Report

The paid session accounting report displays data based at a per invoice level. Meaning that if a parent registers two kids at the same time, this report would only show one row since there was only one payment made.

The first two columns of the paid session accounting report now contain the # of wrestlers registered and the names of the wrestlers registered. Hopefully this helps you understand exactly who has signed up for your sessions, at a parent and a wrestler level.

Updated – Total registrations now shown on paid session page

If you go to your paid sessions as a coach or admin, and then click the paid session, you see who’s in good standing and who owes payment.

On the far left you’ll also see the total count of all wrestlers registered to the session (regardless of whether they are good standing or overdue). This should provide a quick way to see your registration count, if you have capacity caps due to facilities or anything like that.

Categories
Club Teams New Features Payments Release Notes

Invoices now available

The goal of WrestlingIQ is to give you the tools to keep your wrestling team organized. WrestlingIQ helps by giving teams every tool they need to run a team effectively: video review, team messaging, shared calendar, practice planning, websites, registration, payments, etc etc.

Online registrations and payments have worked well so far for club teams who use WrestlingIQ to run their sessions and camps. However, there are other payment related items that do not fall into the bucket of registration. Maybe you sell gear at practice, have fees related to missing volunteer hours, or want to collect a donation from a community sponsor.

As of a few hours ago, WrestlingIQ can now handle generic payments in the form of Invoices. Here’s what it looks like to create an invoice:

Invoice create page

Once you create an invoice, it gets emailed to the parent in question. The email contains a link to a payment page where they can enter their card or pay via ACH. Once paid, the invoice will get updated inside WrestlingIQ, money goes straight to your bank account, and a receipt is automatically generated and sent. Invoices are now available to any team using WrestlingIQ with payments enabled.

Invoice payment page

Interested in using WrestlingIQ for your team, go to https://www.wrestlingiq.com to get started!