Invoices now available

The goal of WrestlingIQ is to give you the tools to keep your wrestling team organized. WrestlingIQ helps by giving teams every tool they need to run a team effectively: video review, team messaging, shared calendar, practice planning, websites, registration, payments, etc etc.

Online registrations and payments have worked well so far for club teams who use WrestlingIQ to run their sessions and camps. However, there are other payment related items that do not fall into the bucket of registration. Maybe you sell gear at practice, have fees related to missing volunteer hours, or want to collect a donation from a community sponsor.

As of a few hours ago, WrestlingIQ can now handle generic payments in the form of Invoices. Here’s what it looks like to create an invoice:

Invoice create page

Once you create an invoice, it gets emailed to the parent in question. The email contains a link to a payment page where they can enter their card or pay via ACH. Once paid, the invoice will get updated inside WrestlingIQ, money goes straight to your bank account, and a receipt is automatically generated and sent. Invoices are now available to any team using WrestlingIQ with payments enabled.

Invoice payment page

Interested in using WrestlingIQ for your team, go to https://www.wrestlingiq.com to get started!

Introducing Donation Assistant

With many club teams, it’s important to fundraise from the community. In fact, many club teams exist because of a few large private, or business, sponsors.

An often underutilized source of potential extra donations is the people who sign up and come to your practices year after year. They may not have as much money to give as the larger donors, but often they are willing to chip in a few extra dollars if they can.

As of today, I’m offering a new feature I’m calling Donation Assistant. During registration, right before your parents finish paying for their kids registration they’ll automatically be asked if they want to add a donation.

Donation Assistant on a desktop computer
Donation Assistant on a phone

You don’t have to do anything, and clicking one of those donation amounts automatically adds it to their total. My hope is this gives your parents a time to chip in a few extra bucks, without you as a coach or admin feeling anxious making a difficult ask in person.

If you want this enabled on your account today, please email me at matt@wrestlingiq.com so I can enable it for your club team.

Scholarship codes now available

You, as a coach or admin, can now create any number of scholarship codes that apply a specific percent discount to someone registering their kid for an upcoming session.

This should be useful for handing out discounts to parents who need a financial break, or other common situations. Coaches kids, for example, often get free registration as a recognition of the volunteer time they put into the club. If you were to create a 100% off scholarship code, your coaches can now register their kids through the same process as other parents (meaning the info / signed documents stay organized in WrestlingIQ) and still get that discount so they can register for free.

Here are a couple screenshots of what this looks like for a parent registering their kid with a scholarship code:

A smart message group for your paid sessions

For any future session you setup in WrestlingIQ, a new smart message group will be setup so you as a coach or admin can easily message everyone registered for that session.

After you create a session, you will see the group in the messages section of WrestlingIQ. That group will automatically add parents (and wrestlers) to the group when a parent successfully registers them for that particular session.

You can still create any number of groups or direct messages, but hopefully this feature will save you a little time when you want to send a message to only parents registered for a particular session.

Digital attendance tracking for wrestling teams (release notes, May 24, 2019)

Attendance tracking is now available to teams of all levels who use WrestlingIQ to run their wrestling team.

Traditionally attendance tracking is hard to stay on top of. Paper (don’t even get me started), spreadsheets locked down to one computer, or a coach that has a sophisticated way of doing it but can’t make every practice.

Check the video below to see how coaches can now take attendance quickly with a computer, tablet, or any other internet connected device. This update also includes an attendance report you can view and download to your own computer. If your athletic director asks you for your attendance tracking records, pull one of these up, download it, and send it over.

SMS notifications, multiple accounts, mobile video upload, and parent video upload (Release notes, March 29, 2019)

Text message notifications

Previously, WrestlingIQ was only able to send notifications via email. In many cases this is fine, but for situations like messaging or practice changes, email is not urgent enough.

As of today anyone can enable text message (SMS) notifications. While logged in, go to your notification preference screen and pick the delivery channels you want. Existing users will also receive a prompt when they first login asking if they want to enable sms notifications.

Multiple accounts

The reality of our sport is that most people are involved in multiple teams. You may be the coach of a high school and a club team. Or a coach at one club, and a parent at another school. Before, you had to have two separate WrestlingIQ accounts. Now you can have multiple accounts under the same email & password login. Once part of two different teams, you can tap the little arrow in the top left corner to switch accounts.

Mobile video upload

Native apps are in development, but not finished yet. As an alternative solution, I’ve added a file picker button to the video manager that let’s you upload video from a mobile device. Use the normal camera app to capture the video, and then WrestlingIQ to upload it after you’ve finished capturing the video on your phone. You can also continue to drop video files as normal from your computer.

Parent video upload

At the club level it’s common for parents to film their kids matches,  rather than a dedicated team manager or coach. WrestlingIQ now lets parents upload video, and tag their kids in a match for organizational purposes. If you want this, please send me an email since it is currently off by default.

Custom Messaging Groups, Public Calendar, and Less Whitespace (Release Notes, March 8, 2019)

This week’s update improves calendars that are available on club team websites, a small UI change, and custom messaging groups.

Custom Messaging Groups

Special thanks to Sean, Anthony, and members of the Skyline High School wrestling team for working with me on messaging this past season.

As of today you can now create a custom messaging group within WrestlingIQ. You might use this to setup a group called ‘Parents – State Wrestling 2019’ and add only the parents you know will be present at the state tournament. That way you can message the group directly, without spamming the rest of your parents or wrestlers.

 

I’m working on other messaging improvements that aren’t quite ready yet. Stay tuned for text message notifications, the ability to make specific parents or wrestlers messaging admins, and some additional configuration options.

Public Calendar

Shout-out to Justin and Andy of Pin City Wrestling for these upgrades to the public calendar.

On a public calendar page (example), you can now click on an event to get a popover with more info such as event location, and notes. The note field may contain links, so this is a good way to direct your parents or prospective parents to something like tournament registration via your WrestlingIQ powered website.

The public calendar now displays a little bit better on mobile. By default mobile phones will load up the list view, as it displays the best. But if you click month, you should now be able to at least read the events for each day on all devices. It’s not super pretty yet, but it is now at least functional.

Less Whitespace

I released a fairly major UI overhaul a few months ago which introduced a lot more whitespace into the UI. With this update I’ve reduced the whitespace within lists to make it easier to see more information without having to scroll aggressively. I think this makes it cleaner, without making it too dense, but please shoot me an email if you have feedback on this (for better or worse).

Release Notes Feb 28, 2019

A few small changes today.

If you had parent profiles enabled on your WrestlingIQ account, you may have noticed that using the search page for them was sometimes showing parents twice. This issue is now fixed.

The search page now also returns coaches, and might be useful if parents need to contact a specific coach outside of WrestlingIQ.

Finally, I’ve updated and polished the club specific sales page for WrestlingIQ. Thank you for the testimonial Andy, much appreciated.

Automatic Emails and Calendar Hyperlinks (Release Notes, February 22, 2019)

After spending the winter months making WrestlingIQ useful for club teams, it’s time to add some polish. Special thanks to Justin and Andy for all their time and support.

Automatic Emails Upon Parent Registration

When you create, or edit, a paid session you now have the option to add a ‘Welcome Email’. If you enter text into this section, parents will automatically get this emailed to them after they have registered their kid for a specific session with your wrestling club.

auto email demo

 

Hyperlinks In Calendar Events

The other small update today is the ability to add hyperlinks and styling to the notes section of an event.

What’s Next?

You should expect more emails like this from me. I haven’t done a good job of this so far, but I expect to send an email to everyone who wants it every time I release new features within WrestlingIQ.  So, you should see a few more of these emails, but what are the next features I plan to build?

My focus for the spring and summer is going to be….

  1. Ensure all club team using WrestlingIQ are successful.
  2. Upgrades to the messaging portion of WrestlingIQ (special thanks to Sean and Anthony for helping with this).
  3. Native apps
  4. Calendar export to popular systems such as Google Calendar, Outlook, etc

Time will tell how quickly these things get built, but I’ll be here every week working towards making those a reality. Stay tuned!